Relocating your business is a critical milestone—one that can support expansion, improve team morale, or bring your operations closer to clients. But without a structured plan, an office move can cause avoidable downtime and unnecessary expenses. That’s why Better Way Boise has created this comprehensive, step-by-step checklist tailored for Boise companies planning an efficient and disruption-free relocation.
Whether you’re transitioning to a downtown high-rise, a suburban tech park in Meridian, or a more collaborative space in Garden City, this office moving checklist will ensure your relocation stays organized, timely, and aligned with your business objectives.
Establish a Relocation Committee
Timeline: 6–12 Months Before Move
- Appoint a Project Manager: Assign an internal point person to oversee the process.
- Create a Task Force: Include representatives from HR, IT, finance, and facilities.
- Outline Roles and Responsibilities: Define decision-making authority and reporting timelines.
Early coordination across departments is vital to reduce redundancy and avoid oversight. For companies with more than 20 employees, consider including a liaison from each department to surface workspace-specific needs.
Define Your Office Requirements
Timeline: 6–9 Months Before Move
- Determine New Space Needs: Evaluate growth plans, layout preferences, parking, ADA compliance, and technology requirements.
- Set a Realistic Budget: Include rent, moving costs, furniture, equipment upgrades, signage, and downtime.
- Consult with a Commercial Realtor: Local agents in Boise, particularly those specializing in corporate relocation, can assist with zoning, lease terms, and city permitting.
An accurate scope of requirements helps prevent under- or over-sizing your new workspace and ensures a lease aligns with future business growth.
Hire Experienced Commercial Movers in Boise
Timeline: 4–6 Months Before Move
- Request Quotes from Licensed Movers: Ensure they specialize in commercial moving in Boise and are insured for business assets.
- Vet Their Experience: Ask for references from other local businesses or professional organizations.
- Schedule a Walkthrough: A reputable company like Better Way Boise will assess your current space and provide a custom move plan.
Professional movers reduce the risk of damaged equipment, minimize downtime, and streamline logistics—especially when relocating heavy office furniture or sensitive servers.
Notify Stakeholders
Timeline: 3–4 Months Before Move
- Inform Employees: Host meetings and provide timelines and resources.
- Update Clients and Vendors: Share the new address, timeline, and any changes in service availability.
- Notify Utility Providers and Regulatory Agencies: Coordinate disconnections, transfers, and licensing address updates.
This is also the time to prepare an internal communication plan to keep employees informed weekly. Include FAQs, parking maps, and contact info for the relocation coordinator.
Create a Technology Migration Plan
Timeline: 2–3 Months Before Move
- Work with IT to Audit Equipment: Identify what stays, what’s replaced, and what needs secure transport.
- Coordinate Internet Installation: Book service in advance with providers like Sparklight, CenturyLink, or TDS.
- Plan Downtime Minimization: Ensure systems can be transferred outside business hours or over a weekend.
Your IT department should also coordinate with any third-party software vendors, security camera companies, and server room specialists to avoid post-move tech surprises.
Organize Office Layout & Furniture
Timeline: 1–2 Months Before Move
- Design Floor Plans: Include power access, employee workstations, conference areas, and storage zones.
- Label Furniture & Equipment: Color-code items by department and final destination.
- Donate or Sell Unused Items: Many Boise nonprofits, such as Create Common Good or The Reuseum, accept office furniture donations.
If you’re downsizing or transitioning to a hybrid work model, now is the time to adopt modular furniture, hoteling desks, or shared meeting spaces.
Execute the Move
Timeline: Moving Week
- Pack Essentials: Employees should pack personal items, while movers handle workstations and shared assets.
- Assign Move Day Captains: Have team leads available at both locations.
- Walkthrough Both Sites: Inspect the old space for damages and the new one for proper setup.
Labeling everything clearly—boxes, furniture, and IT equipment—will save time during unpacking. Be sure to carry sensitive data or files personally, or use a bonded courier.
Post-Move Follow-up
Timeline: 1–2 Weeks After Move
- Conduct a Debrief with Staff: Collect feedback and identify any remaining issues.
- Update Marketing Materials: Change business cards, Google Business Profile, email signatures, and your website.
- Audit Utilities, Access Cards, and Security Systems: Ensure everything is functioning as intended.
An office move isn’t complete until you’re fully operational in your new space. Finalize vendor payments and gather invoices for expense tracking and potential tax deductions.
Why Boise Businesses Choose Better Way Boise
Relocating an office in the Treasure Valley requires a deep understanding of local regulations, traffic patterns, and commercial lease trends. Better Way Boise has helped dozens of small and mid-sized businesses transition into new workspaces with minimal disruption and full logistical support.
We go beyond traditional moving by offering:
- Pre-move planning and site inspections
- Secure handling of technology and office assets
- After-hours or weekend relocations to reduce downtime
- Storage options for phased-in moves or renovations
Whether you’re moving 10 employees or 100, our professional team ensures your relocation is executed on time and within budget.
Ready to move your Boise office the right way? Don’t risk downtime or costly delays. Call Better Way Boise today at 208-274-9042 to schedule your consultation and get a tailored relocation roadmap that keeps your business running smoothly from start to finish.